A few simple tricks that get your Planner tasks under control: across all your plans, in your plan for the day and in To Do.
As of November 2026
Planner looks different today from the first version of this article in 2024. The overview across all plans is now called «My Tasks» and you no longer need the old link from this article. Microsoft retired the calendar feed that showed Planner tasks in your Outlook calendar in early 2026, with no replacement. I have updated the tips accordingly.
See all your Planner tasks in one place
Open Planner in your browser at planner.cloud.microsoft or as an app in Teams and select «My Tasks» > «Assigned to me». Save the page as a bookmark.
According to Microsoft Support, this shows every task assigned to you: from basic and premium plans, from Teams meeting notes, from Loop task lists and from shared To Do lists. Next to it you find «Private tasks» (not yet in a plan) and «Flagged emails» from Outlook.
Quick thought: you put five tasks in «My Day» and only get three done. What happens to the other two overnight?
Filter out the most important Planner tasks
This tip builds on the previous one. In «Assigned to me», do the following:
- Select «Filter» and filter by priority so you only see tasks with the priorities «Urgent» and «Important». You can also filter by due date and progress.
- Switch to Board view and group by due date. Board view can group by plan, progress, due date or priority.
- Deal with the most urgent overdue tasks first and only afterwards with the rest.
Plan your day with «My Day»
«My Day» in Planner is your list for today. Tasks due today appear there automatically. You add other tasks by hand. The list clears every night and unfinished tasks stay in their original plan, so nothing gets lost.
Exercise
Where do you find the task?
Planner tasks and your Outlook calendar
You used to be able to add a plan to Outlook as a calendar feed. Microsoft retired this iCalendar feed between mid-January and mid-February 2026, with no replacement. Existing feeds no longer show any tasks (Microsoft message MC1193421). If you still have such a feed in your calendar, you can remove it.
If you want to block time for a task in your calendar, this is how it works in new Outlook (Microsoft Support):
- Open the calendar.
- Open the side pane with the «My Day» button at the top.
- Select the «To Do» tab.
- Drag the task to the time you want in the calendar.
Depending on your version the labels may differ slightly. Whether your Planner tasks from «Assigned to me» show up there depends on your setup. Try it with one task. How Planner itself is arriving in new Outlook is covered in Microsoft Planner 2026: tasks in Outlook and Copilot.
Bonus tip: Planner tasks in To Do
Your Planner tasks appear in To Do in the «Assigned to me» list. For that, Planner has to be switched on under connected apps in the To Do settings. In To Do you can change the title, due date, checklist items and the note, for everything else you open the task in Planner. You can also add a Planner task to «My Day» in To Do (Microsoft Support). You open To Do in your browser at to-do.office.com.
If you do not see Planner there, ask your IT whether your licence includes Planner.
My practical tip
Give every task a due date, even if it is only a rough estimate. Only then does it land in «My Day» automatically on the right day and show up in the right place when grouped by due date. Tasks without a date otherwise slip to the back unnoticed.
Quick check
Three questions to take away
Conclusion
With «Assigned to me», a priority filter and «My Day» you have your tasks from all plans in one place. Open «My Tasks» today, set the filter and give the tasks without a date a due date. Give it a go now.