Updates run asynchronously
Status rounds and information meetings disappear because the team learns to share progress in Loop and in the Teams channel. Everyone reads when it suits them instead of blocking out a slot.
Modern Work · Meetings
Fewer meetings, more time for the work that matters
The calendar is full, the real work happens at the edges of the day. I enable your team to run fewer and better meetings with Microsoft 365: more asynchronous, more clearly structured, properly traceable. Not a new tool, a different way of working.
The target state
What a calendar with fewer meetings looks like
This page shows the outcome and the offer behind it. If you want the concrete step-by-step guide first, you will find it on the blog. Here it is about where the journey leads and how I take you there.
Meetings have a purpose
Whatever still takes place serves decisions and real exchange, not reporting. A clear agenda, the right people, a defined outcome. That keeps meetings shorter and rarer.
Recap instead of minutes
Anyone who was not there reads the AI recap in Teams afterwards: decisions, tasks, open points. Nobody has to be invited «just in case» any more.
Focus time is protected
Uninterrupted blocks for concentrated work sit in the calendar and are respected. Fewer appointments does not mean fewer results, it means more room for the actual work.
My offer
How I enable your team to hold fewer meetings
I do not configure tools, I change the way people work. More than 10 years of practice, since 2022 at a major Swiss bank. The principle behind it: structured collaboration instead of email ping-pong.
An honest assessment first
Before we change anything, we take a proper look: where does the time go, which meetings are pure habit. The Modern Work Check gives you an honest picture across eight dimensions in six minutes.
Training and e-learning
I teach people the techniques that replace or improve meetings: working asynchronously in Loop and in the channel, running an agenda, using the recap. Hands-on, in your language, on your own use cases.
Champions and staying with it
A champions community carries the new way of working into the team, I measure adoption and support the change all the way up to the management team. That way the change sticks instead of fizzling out after two weeks.
Part of a bigger picture
Fewer meetings is one building block of using Microsoft 365 more efficiently. If you want to start broader, we connect meetings, email overload and self-organisation.
Frequently asked questions
Answered honestly
Should we simply abolish meetings?
No. The goal is fewer and better meetings, not none at all. Pure information and status rounds can usually be handled asynchronously in Loop or in the Teams channel. For decisions and real exchange the meeting remains the right format, just shorter, clearer and with the right people.
Do we have to introduce new software for this?
No. Everything runs on the Microsoft 365 you already have: Teams, Loop, Outlook, the AI recap. It is not about new tools, it is about a different way of using them. That way of working is exactly what I teach your people.
Do you configure the settings in our system?
No. The technical implementation, meaning tenant, permissions and governance, stays with your IT. My work is pure enablement: training, e-learning, a champions community and support through the change, so that people work differently.
What is the best way to start?
With an honest assessment. The Modern Work Check shows in six minutes where your time goes. After that we discuss in a free intro call which meetings to tackle first and what a suitable roadmap looks like.
Is there evidence that this works?
Yes. At a major Swiss bank we supported more than 4,000 training attendances over four years. Of 712 responses, 97.9 per cent were positive and 90.2 per cent reported more clarity after the training.
Let’s free up your calendar again
Show me where your time drains away in meetings and I will show you what can run asynchronously or simply better. Start with the Modern Work Check or book a free intro call right away.
Book a slot now or fabrizio.marra@worksmart365.ch